Last updated: 23 March, 2023 15:47
GATHER ROUND LTD PRIVACY POLICY
This privacy policy sets out how Gather Round LTD uses and protects any information collected through www.gather-round.co (the “site”), and through interactions with it’s facilities. Gather Round LTD is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using the site or facilities, then you can be assured that it will only be used in accordance with this privacy statement.
In it’s everyday business operations Gather Round LTD makes use of a variety of data about identifiable individuals, including data about:
● Customers
● Users of the site
● Subscribers
● Current, past and prospective employees
● Other stakeholders
THE DATA WE GATHER
We may collect information directly from you, or it may be provided to us by your employer. The information we collect may include your:
● Name;
● Company name;
● Contact details, including a postal address, email address and contact number;
● Date of birth;
● Employment information, including your employer and job title;
● Payment/billing information, including bank account details;
● Next of kin emergency contact details;
● Images, including company logo, profile picture, work;
● Preferences and interests;
● Information relevant to client enquiries
THE DATA WE AUTOMATICALLY COLLECT
The information we automatically collect may include your:
● Internet Protocol (IP) address;
● Software configuration
● Operating system
● Use of cookies (for more information on cookies, see below)
HOW WE USE THIS DATA
Specifically we may use this data:
● To contact you regarding your account with Gather Round LTD;
● To provide access to our coworking space and facilities;
● For our own internal records;
● To deliver and improve the products and services we provide;
● To contact you in response to a specific query;
● To send you promotional emails, mailings or calls about products, services, offers and other things we think might be relevant to you;
● To contact you via email, mail or telephone for market research reasons;
● To enforce our rights or the rights of our members;
● To comply with applicable laws and regulations;
● Conduct research and analysis reports and perform accounting and administrative tasks to carry out internal reviews
CONTACTING US
If you contact us using the ‘Request Membership page on our site, or by phone, post or email, we will collect your name, email address and any further information that you choose to give us. We will use this information to review, investigate and respond to any comment or question that you raise.
SECURITY
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
CCTV
Gather Round LTD has CCTV installed to protect the safety of Gather Round’s employees, members and guests and their property, as well as to improve our products and services and to analyse how users navigate and use our space. Recordings may be accessed by Gather Round LTD in the UK and may be shared with competent authorities in accordance with applicable laws. The recordings are retained for a limited period of time, but may be kept longer for the investigation of an incident or when competent authorities request us to retain them for longer.
CONTROLLING YOUR PERSONAL INFORMATION
Gather Round LTD is the “controller” of your personal information. We will hold on to your information for as long as is needed to be able to provide the services to you. If reasonably necessary or required to meet legal or regulatory requirements, resolves disputes, prevent fraud and abuse or enforce our terms and conditions, we may keep hold of some of your information as required.
YOUR RIGHTS
Under the General Data Protection Regulation, you have a number of important rights available. For more information on your rights see the guidance from the UK Information Commissioner's Office (ICO).
You may request details of personal information which we hold about you under the Data Protection Act 1998.
If you would like a copy of the information held on you, please write to Gather Round LTD, Cigar Factory, Raleigh Road, Bristol, BS3 1QU or email us at hello@gather-round.co. If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible. We will promptly correct any information found to be incorrect or delete any personal information.
You may choose to restrict the collection or use of your personal information in the following ways:
● If you do sign up to receive exciting content and marketing material from Gather Round LTD, please use the tick boxes to confirm how you would like to be contacted.
● If you have previously agreed to us using your personal information to contact you directly, you may change your mind at any time by writing to or emailing us at hello@gather-round.co.
SHARING YOUR PERSONAL INFORMATION
We may share your information or data with trusted third parties who help provide certain services. Such as:
● Service providers such as those used to facilitate customers in making debit card payments;
● Subcontractors, such as security companies;
● Professional advisors or independent consultants appointed in the connection with our use of your information, accountancy services for example;
● Local business involved in our partnership scheme;
Or to:
● Meet any applicable law, regulation, legal process or enforceable governmental request
● Enforce applicable policies, including investigation of potential violations;
● Defect, prevent, or otherwise address fraud, security and technical issues;
● Protect against harm to the rights, property or safety of our users, the public or to us and/or as required or permitted by law;
HOW WE USE COOKIES
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. We use Google Analytics to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
LINKS TO OTHER WEBSITES
The site or facilities we provide may contain links to other websites of interest. However, once you have used these links to leave the site or facility, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
CONTACT INFORMATION
hello@gather-round.co
Registered office address: Gather Round LTD, Cigar Factory, 127-131 Raleigh Road, Bristol, BS3 1QU
Gather Round LTD may change this policy from time to time by updating this page. You should then check this page from time to time to ensure that you are happy with any changes. This policy was last updated on 02.04.2019.
Gather Round LTD is a company registered in England and Wales (company number 11353397)